Youth Protection
Protecting minors on campus is not just a good idea; it’s a requirement of Wi. Stat. 48.981, The Clery Act and the Universities of Wisconsin Policy 625 Youth Protection and Compliance.
To operate a youth activity, individuals engaging in activities with minors must follow the Youth Activities Operating Procedure.
How to Plan a Youth Activity
Program or Camp Directors must ensure all staff and volunteers comply with youth requirements prior to the first day of the activity.
- Register the program with Pre-College Liaison
- Reserve facilities as needed
- Review the Pre-Camp Service-Agreement for planning
- Identify Health Supervisor and other staff/volunteer roles
- Complete staff/volunteer Criminal Background Checks
- Confirm staff/volunteers have completed the assigned youth protection training within VolunteerMatters portal
- Complete participant registration, including health profile and parent/guardian release
- Confirm supervision ratios are met per the Minor Protection and Adult Leadership Policy
- Implement standards required within the Camp Operations Guide
The Campus and Youth Programs office or campus Pre-College Liaison (maines@uwgb.edu or 920-465-2781) are here to help!
Operational Requirements During a Youth Activity
During a youth activity, staff and volunteers must adhere to the Camp Operations Guide to be compliant with University policy and other state license requirements. Staff are responsible to:
- Complete check in and check out of all youth participants
- Provide an onsite first aid kit and document medication dispensing
- Document all first aid and medications provided to youth participants
- Provide non-emergency transportation to a local healthcare facility if needed during daytime sessions
- Report all incidents (behavior, medical and/or Title IX) using the Reporting Form or Title IX Employee Making a Report
- Follow established emergency and safety protocols, like a tornado warning or lost camper
Third-Party Groups & Schools
Third parties who want to hold youth programs to our campus must sign a standard agreement that includes UW-Green Bay policy requirements.
Active School District Agreements (.xlsx) list current agreements with local schools who have agreed to assume custodial care of their students whenever they visit our campuses. If you are looking to invite an educational group not on the list, contact the Pre-College Liaison at maines@uwgb.edu.
Incident Reporting
Report all incidents that are not a mandated reporter event using the Incident Reporting Form and any Title IX incidents using the Employee Making a Report form.
Ask an Expert
If you have questions about Youth Protection, get in touch with Sandi Maine-Delepierre, at maines@uwgb.edu or 920-465-2781.