Office of Grants & Research
Supporting Your
Innovative Ideas
Get help throughout your research process.
If you have a research idea, we're here to help you make it happen. Whether you're a student eager to dive into hands-on discovery, a faculty member with a groundbreaking research concept or a staff member supporting innovative projects, we've got your back. With expert guidance, dependable compliance and administrative assistance, we can ensure the success of sponsored projects by offering comprehensive support from proposal submission to award closeout.
How We Help
The Office of Grants and Research provides comprehensive support to faculty, researchers and staff throughout the lifecycle of a grant or sponsored project. These support services ensure that all stages of the project—from proposal development to post-award administration and project closeout—are managed effectively and in compliance with federal, state, sponsor and institutional regulations. Our services encompass the following:
1Training & Education
We offer training on various aspects of sponsored programs management, including compliance, reporting and proposal preparation. Plus, get one-on-one support to troubleshoot issues that arise during the lifecycle of a project. Before completing research, you'll need to complete training and become familiar with our policies to ensure you're in compliance.
2Pre-Award Services
Consult us early and often! Before you earn an award, we'll help you prepare and submit your proposal.
Grant Identification
Assist in finding funding opportunities from federal, state, private and nonprofit organizations.
Proposal Development
Provide guidance on proposal writing, budget, compliance requirements, frequently requested institutional information and institutional policies.
Budget Preparation
Help develop the budget in accordance with sponsor guidelines and institutional policies and practice, ensuring that all allowable costs are covered.
Internal Approvals
Coordinate the review and approval process within the institution (e.g., departmental approvals, financial review).
Compliance Checks
Ensure proposals meet all relevant regulatory requirements (e.g., human subjects, animal welfare, conflict of interest, export controls, etc.)
Submission
Submit proposals to the funding agency (via systems like Grants.gov, Research.gov, eRA Commons, or other platforms), provide technical assistance for submission and outline a checklist of steps.
3Award Negotiation & Acceptance
If you earn an award, a summary is sent to marketing/social media/etc. and we'll send you a note so you know your next steps.
Award Notification
Once an award is made, the office helps in reviewing the award terms and conditions to ensure they align with the proposal.
Negotiation
In cases where the terms need adjustment (e.g., budget modifications or compliance requirements), the office facilitates negotiations with the sponsor.
Award Setup
After acceptance, the office sets up the financial and administrative infrastructure to manage the project (e.g., creating a project number, fund allocation and tracking).
Subawards & Contracts
The office helps facilitate subcontracts and other agreements with collaborators, ensuring compliance with both the institution’s and sponsor’s policies.
4Post-Award Services
After receiving your reward, you'll need to complete certain steps regarding financial management and compliance. As always, we're here to help!
Financial Monitoring
Ensure that the project follows the approved budget and sponsor guidelines. This includes tracking expenses, providing financial reports and assisting with cost-sharing requirements.
Compliance & Reporting
Provide oversight to ensure that the project meets all compliance requirements. This can include regulatory reports, progress reports and financial reports.
Audit Support
Offer support during audits or reviews by the sponsor or government entities, ensuring that all required documentation is in place and that the project is being managed appropriately.
Subawards & Contracts
Process any changes to the award, such as budget revisions, no-cost extensions, or changes to scope of work. We will also decide the best way to communicate with sponsors and program officers.
5Closeout Services
When your project is done, we'll assist you with tasks to ensure everything is finalized.
Final Financial Reports
Help with the preparation and submission of final financial reports, ensuring all expenses are accounted for, and the funds are properly reconciled.
Final Progress Reports
In cases where the terms need adjustment (e.g., budget modifications or compliance requirements), the office facilitates negotiations with the sponsor.
Inventory & Asset Management
Help ensure proper disposition of equipment and materials purchased under the grant, following sponsor and institutional policies.
Award Closeout
Ensure that all aspects of the award are finalized, including financial reconciliation, reporting and any final approvals required by the sponsor.
Stay Up-to-Date
Stay on top of funding opportunities and upcoming events by subscribing to our newsletter so you can develop your proposal in time.
Center for the Advancement of Teaching & Learning
The Center for the Advancement of Teaching and Learning (CATL) promotes excellence in instruction by supporting educators in their use of student-centered, evidence-based and equity-minded pedagogies designed to foster transformative learning experiences and student success. CATL provides a range of teaching and learning professional development opportunities for UW-Green Bay faculty and staff, including the Teaching Enhancement Grant, workshops, training courses, reading groups, communities of practice and much more.
Undergraduate Research Opportunities
If you’re an undergraduate student, the Office of Undergraduate Research, Scholarship and Creative Activities (URSCA) is here to support and champion your research activities. You may also want to reach out directly to your faculty members to see if they have opportunities to work on research projects.
Meet a Phoenix
“Throughout my service at UW Green Bay, the OGR team has been a great support to my growth as a faculty member. They have helped and guided me in many instances of grant applications and have provided valuable advise in terms of best utilization of grant money. For their help and effort, I am forever grateful.”
Stephan Gunn
Associate Professor, Resch School of Engineering
Ask an Expert
Our office is here to help support your research and sponsored programs needs so you can add more knowledge to the world. If you have any questions, please reach out to us.