Records Request
The UW-Green Bay Police Department provides public records policies for inspection and copying at our offices. To provide even greater transparency to those who may request records, most of that information is listed here.
University Police's administrative office is open Monday-Friday from 8:00 a.m. to 4:30 p.m., excluding holidays as recognized by the Universities of Wisconsin. During these regular office hours, inspection of records is permitted as required by law. Upon written or verbal request to UW-Green Bay's records custodian, public records can be personally inspected or copies produced during this time.
When records are specifically held by University Police, a duplicate request or notification of a request sent to University Police is not required, but will likely speed processing.
Information to Include
Our office is responsive to records requests forwarded from the records custodian in multiple formats. However, for speed and accuracy of processing the following is desirable but not required.
- Contact Information for the requester.
- Purpose or intent of the request, to assist the custodian in determining which records are being sought and the application of the balancing test.
- Subject(s) name, case number and date of incident(s). This will assist the custodian in locating records and also works to ensure that the request has reasonable specificity.
- Desired response format, such as via mail or email.
Fees for responding are as detailed in Wis. Stat. §19.35(3).
Personal Information
This is not a blanket exemption; however, records that generally do not meet meet the balancing test for release when compared to privacy concerns are dates of birth, proper address and personal phone numbers. These identifiers could potentially facilitate identity theft crimes and would be contrary to the public policy of crime prevention. Furthermore, the release of this information would have a chilling effect on the cooperation of victims, witnesses, cooperating individuals and those in general police contact if they fear their personal and sensitive information will be subject to release upon a public records request.
Wis. Stats. §§ 48.396 and 938.396 declare that law enforcement records of children shall be treated as confidential records.
Get Clarification
If you have questions or concerns regarding records requests, the University Police Department is here to help.