Email Signature

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Ditch the dull default.

Your email signature is your digital handshake, a chance to shout your Phoenix pride without, you know, actually shouting (unless you're into that, no judgment). So take a minute to create one that reflects your professionalism and UW-Green Bay affiliation, and let it leave a positive impression.

Email Signature Formatting

This email signature formatting is available as an option to UW-Green Bay employees, offices and programs. To create your custom signature, follow these steps:

Copy & Paste: Click and drag to select the text of the formatted signature, copy, and paste into the signature field of your email client. For help, see specific instructions for the mail client you're using below.
Customize: Select each piece of placeholder text and individually type in your contact information to retain the formatting.

Green Bay Campus & Multiple

Below are email signature options for employees who work at the Green Bay campus or serve multiple UW-Green Bay campuses.

UW-Green Bay:

Firstname M. Lastname
POSITION WORKING TITLE
............................................................................................
Office or Department Name, BLDG XXX
UW-Green Bay, 2420 Nicolet Drive, Green Bay, WI 54311
tel: 920-465-xxxx | email: xxxxx@uwgb.edu
web: www.uwgb.edu

Serving Multiple Campuses

List the home office location and include a statement of the campuses you serve.

Additional Campus Locations

Below are email signature options for employees who work at any of the additional campus locations.

Marinette Campus:

Firstname M. Lastname
POSITION WORKING TITLE
............................................................................................
Office or Department Name, BLDG XXX
UW-Green Bay, Marinette Campus
750 W. Bay Shore Street, Marinette, WI 54143
tel: 920-465-xxxx | email: xxxxx@uwgb.edu
web: www.uwgb.edu/marinette

Manitowoc Campus:

Firstname M. Lastname
POSITION WORKING TITLE
............................................................................................
Office or Department Name, BLDG XXX
UW-Green Bay, Manitowoc Campus
705 Viebahn Street, Manitowoc, WI 54220
tel: 920-465-xxxx | email: xxxxx@uwgb.edu
web: www.uwgb.edu/manitowoc

Sheboygan Campus:

Firstname M. Lastname
POSITION WORKING TITLE
............................................................................................
Office or Department Name, BLDG XXX
UW-Green Bay, Sheboygan Campus
One University Drive, Sheboygan, WI 53081
tel: 920-465-xxxx | email: xxxxx@uwgb.edu
web: www.uwgb.edu/sheboygan

Email Signature Best Practices

By following these simple guidelines, you can craft an email signature that's both informative and professional, making a positive first impression in every reply. Here are some essential email signature best practices to keep in mind:

Keep it relevant and concise. Include only the key information people need to reach you: your full name, job title, company name, and email address. Phone numbers and website links can be added if relevant, but avoid overkill.
Choose clarity over creativity. While your signature can reflect your personality, avoid using unusual fonts, colors, or graphics that might render poorly or be difficult to read. Stick to professional, easy-to-read formatting.
Less is more with images and logos. Skip the selfies and cheesy clipart. Small, professionally designed logos can be okay, but keep them subtle and ensure they display correctly across different email clients.
Mind the signature length. Aim for a signature that spans no more than 4-5 lines of text. Anything longer becomes overwhelming and distracts from your message.
Consider audience and context. When replying to colleagues, a more informal tone might be acceptable. In professional interactions, maintain a formal and respectful tone throughout your signature.
First reply etiquette. It's generally considered best practice to exclude your signature in the initial email and add it only in subsequent replies. This builds anticipation and avoids cluttering the first message.
Proofread your signature carefully. Typos and grammatical errors can leave a negative impression.

Email Fail?

One would think email should be simple. But with email, like most things, there's more than meets the eye. We hope these pre-formatted email signatures work out for you. If you have a question about email marketing, we're here and we'll do our best to help you.