University Reservations & Event Manager

Position Information

WORKING TITLE: University Reservations & Event Manager
UW SYSTEM OFFICIAL TITLE: Event Manager 
POSTING DATE: August 28, 2024

Essential Job Functions

The University Reservations & Events Manager is responsible for the leadership and day-to-day management of all programs and services supporting events and functions in the University Union and supported areas on the campus.  This position serves as a main campus administrator for our campus reservation system. This position assists with the development and implementation of University Union policies, procedures, and goals as they relate to the mission of the Union. This position reports to the Associate Director - Union Operations, and works cooperatively with other professional staff and students in accomplishing the operational, programmatic, services, and student development goals for the organization. This position will meet with internal and external customers to plan successful events and engage with the client before, during and after each event. This position will work, in collaboration with others, to create a safe and inclusive environment for all UW Green Bay students where all feel a sense of place and pride.

What You'll Do

• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Serves as primary campus contact for electronic calendaring system (EMS).
• Establishes and sustains relationships with internal and external stakeholders.
• Identifies, proposes, and implements new or revised unit operational policies and procedures.
• Monitors the budget and approves expenditures.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree at time of application
• Demonstrated ability to work with a diverse student population

PREFERRED QUALIFICATIONS:

• Master's degree in College Student Personnel or related field
• 2 years of experience in university operations, event management and/or hotel conference services
• Experience operating sound and light production equipment
• Experience with electronic calendaring systems (EMS, 25 Live, etc)
• Experience computer assisted drawing programs (Meeting Matrix, Social Tables, etc) 
• Bilingual in Spanish, Hmong, Oneida, or Somali

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, customer service, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The individual hired into this role will need to have excellent judgement including sensitivity to personal and confidential information. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time, Academic Staff appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

SALARY INFORMATION

Salary range of $52,000-$56,000. 

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• Faculty, Academic Staff, and Limited Quick Guide 
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen:

• Click "View All Jobs"
• Select "University Reservations & Event Manager"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter
• Resume

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Frankie Rabas Moesch
Phone: (920) 465-2633
Email: rabasf@uwgb.edu 

Application Deadline

To ensure consideration, please submit application materials by Sunday, September 15, 2024.