Engagement Coordinator

Position Information

WORKING TITLE: Engagement Coordinator
UW SYSTEM OFFICIAL TITLE: Administrative Assistant II
POSTING DATE:  August 2, 2024

Essential Job Functions

This position reports to the Dean, College of Arts, Humanities, and Social Sciences and provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision.

The Engagement Coordinator for the College of Arts, Humanities, and Social Sciences (CAHSS) is a dynamic role designed to enhance student engagement and foster community within the college. The Coordinator will manage a broad array of initiatives aimed at building connections across campus and with external partners, driving student involvement in CAHSS activities, and promoting the college's mission and values through various channels.

What You'll Do

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations including purchasing in Shop UW and paying invoices.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Develop and maintain partnerships with administrative offices and other university departments to support CAHSS events and initiatives including developing and distributing the CAHSS newsletter.
• Coordinate logistics for events, including scheduling, venue booking, catering, and technical requirement which includes CAHSS Summer Camps.
• Manage CAHSS Social Media content.
• Represent CAHSS in university-wide committees on engagement.

Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma at time of application 
• Excellent written and verbal communication skills, with experience in managing social media and digital content

PREFERRED QUALIFICATIONS:

• Experience working in higher education or a similar setting
• Familiarity with event planning software and digital marketing tools including social media advertising platforms, video editing and production, community management, or leading a brand's social media initiatives
• Strong problem-solving skills and the ability to adapt to changing circumstances
• Proven ability to work collaboratively with diverse groups and individuals, including students, faculty, staff, and external partners
• Experience with hiring and supervising student employee(s)

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday. This position will be fully on campus, in person.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

SALARY INFORMATION

Minimum hourly wage of $18.00.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• University Staff Quick Guide
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen:

• Click "View All Jobs"
• Select "Engagement Coordinator"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter
• Resume

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Monday, August 12, 2024.