Cashier

Position Information

WORKING TITLE: Cashier
UW SYSTEM OFFICIAL TITLE: Financial Specialist II
POSTING DATE: June 27, 2024

Essential Job Functions

This position operates under the general supervision of the Bursar and primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends, controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

Position responsible for completing cash; check; credit card; and other electronic payment transactions with maintaining daily transaction record that will balance to system at end of day.  Provides friendly, helpful customer service to customers at the Cashier window and is responsible for overseeing the training and daily activities of seasonal cashiers. Position also serves as "author" in report writing software, responsible for creating and maintaining queries utilized by department.

What You'll Do

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials.
• Creates general reporting for transactions.
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies.
• Audits or reconciles original purchase documents with payments.
• Reallocates expenses to appropriate funding strings.
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit.
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences.
• Reviews transaction processing internal controls and recommends policies and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

• Working knowledge of accounting, bookkeeping concepts and math skills.
• Accuracy and attention to detail in cash handling, proofreading and data entry.
• Computer proficiency with the ability to use specialized software packages, spreadsheets, word processing, and money management products (i.e. PeopleSoft, MS Excel, MS Word) and the Internet.
• Knowledge of report writing tools and report writing.
• Knowledge in analysis, calculation and verification process for accuracy.
• Excellent verbal and written communication skills.
• Excellent judgment including sensitivity to personal and confidential information.
• Ability to prioritize work.
• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.

PREFERRED QUALIFICATIONS:

• H.S. Diploma
• Associate Degree or equivalent in Accounting or related field.
• Experience in a higher education environment.
• 2-4 year experience with knowledge of accounting and bookkeeping concepts.

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time University Staff appointment. The work hours for this position will be 7:45 am - 4:30 pm, Monday through Friday. 

A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

SALARY INFORMATION
Minimum salary of $22.00 per hour.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• University Staff Quick Guide
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen:

• Click "View All Jobs"
• Select "Cashier"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, July 14, 2024.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.