Assistant Director of Housing for Camps, Conference, & Oneida Youth Programming

Position Information

WORKING TITLE: Assistant Director of Housing for Camps, Conference, & Oneida Youth Programming
UW SYSTEM OFFICIAL TITLE: Administrative Manager
POSTING DATE: June 12, 2024

Essential Job Functions

This position reports to the Executive Director of Housing & Residential Education and provides guidance and support for program planning, implementation, and evaluation as it pertains to summer camps & youth programing. In addition, this position monitors budget and appropriate funding for programming, develops contracts with partners, promotes stable and productive relationships between the university and community, and strives to expand and ensure access to programs, facilities, and educational services to diverse audiences. This position hires, trains and supervises both full-time and temporary staff, including university students. Lastly, this position requires the person to live on campus serving as a part of the Housing & Residential Education program and provides support to the department, including assisting in the management of camp and guest housing.

What You'll Do

• Plans, implements, executes and evaluates existing strategies and objectives for camp programming as well as Oneida Youth programming. 
• Oversees all management of camp/conference registrations, youth compliance, staff hiring, and ensuring compliance with University policies/procedures.  
• Develops third party contracts for camp/conference services. Assists with the management of temporary housing, including guests and camp attendees.  
• Monitors the unit or program budget and approves program expenditures. Oversees billing, invoices, room reservations, and serves as the University coordinator of all camp needs.  Assists academic units in developing budget for camps and ensuring supplies are purchased according to University regulations.  
• Develops and implements operating policies and procedures to promote the outreach program in alignment with the strategic plan. Creates campus partnerships and connections to community events to support camp and Oneida youth programming. Actively develops, reviews recommendations for and provides input on the design and development of new outreach. 
• May exercise supervisory authority, including hiring, training, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees. Supervise and provide guidance to First Nations Graduate student position that supports Oneida youth programming. 
• Directs all marketing and communication related to camps, and Oneida youth programming.
• Responds to a variety of matters including serious incidents of student misconduct, student crises, and facilities-related emergencies.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's Degree
• Three years of experience working within a camps and/or conferences model, planning events, and programs
• Proficiency in developing and managing program budgets
• Attention to detail in regard to program logistics
• Excellent judgment, including sensitivity to personal and confidential information
• Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the internet

PREFERRED QUALIFICATIONS:

• Master's degree
• Previous experience working within a higher education setting
• Experience with registration software and/or databases

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time, Academic Staff appointment. The standard work hours for this position are 7:45 a.m. to 4:30 p.m., Monday through Friday. This position is required to live on campus, serving as a part of the Housing & Residential Education program. The live-in nature of the position requires presence during the workday, while serving on-duty during the evenings, weekends, and holidays. Attends evening and weekend events related to Housing & Residential Education, camps, or Oneida programming. Provides support to night and weekends camp, conference, and Oneida programming. 

Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

SALARY INFORMATION

Salary range of $48,000-$53,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• Faculty, Academic Staff, and Limited Quick Guide
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen:

• Click "View All Jobs"
• Select "Assistant Director of Housing for Camps, Conference, & Oneida Youth Programming"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter
• Resume
• Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Calista Fowler
Phone: (920) 465-2234
Email: fowlerc@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, July 7, 2024.