Travel Support

Request for Travel Cost Estimates

Wisconsin DNR is requesting travel cost estimates from local representatives from the U.S. and binational Great Lakes Areas of Concern. Travel support is intended for members of local AOC advisory councils and other partners supporting the AOC process. It is our goal to support one representative from each of the 31 U.S. AOCs. An AOC may request support for more than one individual. In that case, please indicate any travel efficiencies (e.g., carpooling, sharing hotel rooms) in the explanation of expenses provided in Attachment A. Decisions to approve requests for more than one representative will be made by Wisconsin DNR and UW-Green Bay with consideration of total amount requested by the AOC representatives, travel efficiencies identified, and total amount of travel support requested from all AOCs. Priority will be given to supporting travel from as many AOCs as possible, and preference will be given to requests demonstrating efficient travel and lodging arrangements. We may approve only the primary representative if the funding requested by all applicants exceeds the amount available for travel support.

The request must be submitted by the chair of the AOC advisory committee or the state AOC coordinator and include a letter of support naming the person(s) to be reimbursed. The letter should indicate which representative will be primary.

Additional information for receiving travel support:

• Designated community members who are requesting travel support are asked to complete the information in the form below before Friday, July 21, 2023. Please do not incur travel expenses before submitting this information and receiving approval from Wisconsin DNR and UW-Green Bay.
• Instructions for receiving reimbursements will be provided by UW-Green Bay. Each person will be allowed a set amount for reimbursement. Upon approval by Wisconsin DNR and UW-Green Bay of the requested amount in Attachment A, you will be asked to submit a W-9 (Request for Taxpayer Identification Number and Certification) form through a secure file drop box. After receiving your W-9, UW-Green Bay will send a memo of understanding (MOU) that will need to be signed and returned to UW-Green Bay by August 30. Anyone receiving more than $599 will be sent a tax statement. UW-Green Bay will confirm your attendance prior to issuing payment for expenses.
• To confirm your attendance with UW-Green Bay, please visit the registration desk during the conference and sign in with a UW-Green Bay representative.
• The amount approved in advance by Wisconsin DNR and UW-Green Bay is the amount that will be provided, after conference attendance has been verified by UW-Green Bay.
• Reimbursements will be up to the maximum allowed for eligible expenses. Eligible expenses include lodging and applicable fees and taxes, meals, least-cost transportation option, incidentals (e.g., tolls) and the conference registration fee. Please note that meals provided during the conference are not eligible for reimbursement. The provided meals are breakfast and lunch on September 13 and breakfast on September 14, 2023.

Download Travel support (DOC)

Maximum Amounts Eligible for Reimbursement