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Expenditure Forms

Expenditure forms are required to request payment or reimbursement from the UW-Green Bay Foundation. It is intended for use by offices, departments, programs and other entities across the University that utilize Foundation funds for authorized purposes.

How to Use These Forms

A completed expenditure form must be included for all payments issued by the UW-Green Bay Foundation. The form can be used for multiple invoices for different payees as long as the approval authorities are the same on all funds used for payment.

  1. Download the excel document containing the Expense Request and Expenditure Reimbursement forms.
    Download Forms
  2. Fill in the required fields in the appropriate tab:
    • Expenditure Request for payment to the University or outside vendor.
    • Expense Reimbursement for reimbursement payments to University employees.
  3. Save your changes.
  4. Send the completed form along with any necessary supporting documentation to Nora Langolf at langolfn@uwgb.edu.

For Payment to:

UW-Green Bay or Outside Vendor

A completed Expenditure Request Form must be included for all payments issued by the UW-Green Bay Foundation. Each fund has two authorized signatures on file with the Foundation. The correct signatures must be completed on this form before it can be processed. If the payment is a reimbursement to the fund authority, please have the payee's supervisor approve. If the payment is to a new outside vendor, please include a copy of the vendor’s W-9 with the request. If you are unsure if you need a W-9, please contact Foundation Controller Nora Langolf in University Advancement at ext. 2172 or langolfn@uwgb.edu.

University Employee

For reimbursement payments to University employees, the Foundation Expense Reimbursement Form must be completed. Included with the remittance must be itemized receipts for all expenses. Please remember that for fundraising expenses there should be a call report entered into Raiser's Edge. An example of this form completed is included in the workbook. The signatures on the form for expense reimbursement should be the person filing for reimbursement and their direct supervisor. Remit the completed form and supporting documentation to: Nora Langolf, UW-Green Bay Foundation.

Nora Langolf, UW-Green Bay Foundation Accounting Supervisor

Need help?

If you have any questions about your fund or completion of your expenditure form, please contact Foundation Controller Nora Langolf at 920-465-2172 or langolfn@uwgb.edu.

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