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Annual Notice

The Family Educational Rights and Privacy Act (FERPA) provides eligible students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days after the day a UW-Green Bay official receives a request for access. A student should submit to the appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.

    A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. This process does not apply to grades assigned to a professor. For the grade appeal process go to the undergraduate catalog or graduate catalog.

    If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to provide written consent before the university discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    The school discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the UW-Green Bay in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on advisory or governing boards; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of UW-Green Bay who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.

    Upon request, UW-Green Bay also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the UW-Green Bay to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC, 20202-5920
    1-800-872-5327

    UW-Green Bay is able to release Directory Information without a student's prior consent. For information about what is, and is not released, please go to Directory Information. If you wish to restrict your individual information from being released, please go to Restriction Request to learn what is restricted and how to make your request.