Purchasing Card

UW Green Bay faculty and staff are able to purchase many of the items that they need to do their work more efficiently with a credit card. A Purchasing Card (PCard) is a controlled credit card that is intended for best-judgment purchases, within your individual single purchase limit.

UW Green Bay utilizes the Universities of Wisconsin Purchasing Card Program designed to expedite the purchasing process and reduce the costs associated with processing low-dollar ($5000), best judgment orders for official University business needs. Widespread merchant acceptance and flexible purchasing power in the hands of the buyer add convenience, efficiency and value to the purchasing process.

The VISA Purchasing Card payment system is an individual bill/central payment system. You, the cardholder, receive a monthly account statement for information and reconciliation purposes only. An electronic billing file is sent centrally to the accounting system (Accounts Payable), together with a summary of all charges with supporting detail. Accounts Payable makes one payment to VISA on behalf of all cardholders. Expenditure transactions are processed through the agency’s accounting systems (PeopleSoft) and posted to the various departmental accounting code combinations.

UW-Shared Services, Purchasing Services Delivery Team administers the PCard Program for UW Green Bay. If you have any questions regarding the PCard Program, please contact Purchasing Services Delivery Team

Use this link UW System Purchasing for the following:

• How to Get a Pcard
• You can click here to self register and complete PCard Cardholder training
• Activating Your Pcard
• Requesting Purchase Limit Increases
• How to Respond to a System Closed Transaction

Click Link to Login to Purchasing Card (P-Card) Module

* REMINDER:  All transactions need to be reconciled within 30 days of purchase date.